As a not-for-profit organisation, Byron Writers Festival relies on the generous support of volunteers both year-round in the office and for the annual Festival.
A thank you to our Volunteers
We would like to thank the many dedicated volunteers who assist us with a multitude of daily tasks. For example, without our magazine mailout team, we would not be able to get northerly out to our members. Other volunteers regularly help us to manage and keep a tidy borrowing library, assist with the endless piles of administration, and lend a hand with many more tasks too great to mention. Should you wish to volunteer in the office year-round, please contact Emily on [email protected]
By far the greatest volunteer support we receive is assisting with the annual Byron Writers Festival. We have a fantastic team of 140 tireless volunteers who help us pull off an exciting literary event every year.
2022 Festival Volunteer Applications have closed. Successful applicants will be notified by mid-July.
The Frequently Asked Questions (below) will assist you to understand the application process, roles and expectations of being a Byron Writers Festival Volunteer.
The Volunteer Coordinator will be in contact via email to advise if your application has been successful. Please also check your junk mail and add [email protected] to your contacts.
Please note that due to the high volume of applications, we are unable to provide individual feedback on your application results. Rosters are determined by volunteer availability, experience and skill set to best meet festival requirements.
Roles and rosters will be confirmed and sent to successful applicants.
Saturday 20 August
Compulsory Volunteer Orientation and safety meeting on site for all volunteers.
Volunteer agreements signed and returned.
What are the key dates for Festival Volunteer Team requirements?
The festival weekend runs from Friday 26 August – Sunday 28 August.
Our Workshop Program runs from Monday 22 August – Thursday 25 August.
Our Secondary School Program runs on Thursday 25 August.
Our Primary School Program runs from Tuesday 23 August – Thursday 25 August.
Satellite Events run from Thursday 25 August – Sunday 28 August.
When will I know if my application is successful?
The Volunteer Coordinator will email you to confirm if you have been successful by early July. If you are not successful in the first round of offers you may remain on the contact list as a stand-by in case positions become available.
How old do volunteers need to be?
Volunteers are required to be a minimum of 18 years old.
Is there any selection criteria to be a volunteer at Byron Writers Festival?
A love of books, ideas, reading, writing and festivals is a great start.
Our volunteers are friendly, reliable, punctual, flexible and are team players.
Rosters are determined by volunteer availability, experience and festival requirements.
You must be available to attend the Volunteer Safety and Orientation Briefing on Saturday 20 August, even if you have been a volunteer for the Byron Writers Festival in the past.
Is the Volunteer Orientation briefing compulsory?
Yes. This briefing covers essential Workplace Health & Safety information, allows you to become familiar with the festival site, gives you the opportunity to meet your team and be briefed by your Team Leader, and you will receive your volunteer t-shirt.
Do I require any qualifications to be a festival volunteer?
Our volunteers come from many walks of life and have varied qualifications and skills; the common factor is that you are all keen to be involved, and work towards the goal of bringing a successful festival to Byron Bay. However, there are some specialised roles that require specific skills and experience.
What sort of roles are available as a volunteer?
The application form will ask about your skills and experience and give the option to select your top three role preferences. (While we make every effort to match volunteers with their choices, there are no guarantees as rosters are determined by availability, experience and festival requirements.) Here is a sample of the roles on offer:
Office Administration (pre-festival)
Site Assistant / Bump-in / Bump-out (involves some heavy lifting)
Partnership & Sponsorship assistants
Schools Days & Kids Big Day Out
Satellite Events Assistants
Ticketing and Gates
Green Team / Recycling
Parking and Traffic Management
If you have particular talents or work experience that suit a certain role, please note this on the application form. If there is something you can offer that is not on the list, please let us know! Think about how your skills may transfer into a festival setting.
What are the specialised roles that require certain skills and experience?
If you wish to work a coffee machine you must have professional barista training.
To serve alcohol, a current NSW RSA is required. Hospitality service staff for the Opening Night event need be confident with tray service, fast and able workers, and be physically mobile.
For Venue Supervisors and Team Leaders who will be managing volunteer staff, leadership and previous Byron Writers Festival experience is required. These roles are vital in managing the smooth operation and wellbeing of the teams. They are open to experienced festival volunteers (Byron Writers Festival or other events) and are subject to the approval of the Volunteer Coordinator.
To assist with bump-in and site assistance, you need to be mobile, physically fit and able to do heavy lifting.
The Greenroom is the preparation and relaxation area for festival guests and presenters. Roles in the Greenroom are for experienced festival volunteers who are familiar with the event operations, are professional, reliable and calm.
What if my availability changes after I have submitted my application but BEFORE applications close on 17 June?
Please check your calendar prior to application. If your plans do change, email [email protected] by 17 June with ‘Availability Change’ as the subject heading.
If my availability changes AFTER applications close on 17 June, what should I do?
Please advise the Volunteer Coordinator ASAP [email protected]
Label your subject heading with your name and ‘Availability Change’ or ‘Cancel Application’.
Please note that any changes made once rosters are created cause a great deal of work and may affect a number of fellow volunteers.
I have some health or mobility restrictions. Will I be able to volunteer?
Yes, absolutely. We aim to be as inclusive as possible. We will endeavour to find a role that will suit you. Please advise us of any restrictions in the online application so that we may cater for your abilities.
I am from interstate, can I apply?
Volunteer positions are open to locals and interstate visitors. All volunteers are responsible for their own transportation and accommodation and are expected to commit to the shifts and roles assigned as per the roster.
What if my plans are affected by Covid-related restrictions?
If you can no longer carry out your volunteer role due to testing positive for COVID-19, please contact the Volunteers Coordinator ASAP. If you are not able to fulfil your shifts, your festival pass exchange will be forfeited.
Is COVID-19 vaccination a requirement to volunteer?
No. Most of the volunteer opportunities at the festival do not require evidence of vaccination. Please note, however, that there are a few specific roles where volunteers do require vaccination. You will be asked in the application process if you are vaccinated. It is your choice if you would like to advise us of your vaccination status.
What does the festival provide for its volunteers?
The chance to be involved in a vibrant, literary cultural event.
You will receive a clear role description, shifts and any training required for your volunteer position.
All volunteers will receive a Workplace Health & Safety and site induction at the Volunteer Orientation Day.
Light refreshments are provided for volunteers for each shift of the Festival weekend. Pre-festival and offsite roles will need to cater for their own food and beverage needs.
You’ll receive a limited edition Byron Writers Festival volunteer t-shirt to be worn whilst on shift and to take home afterwards.
An opportunity to attend the festival in exchange for your volunteer work.
An invitation to the post-festival volunteer thank you party.
A great sense of being part of a fab team, the chance to make new friends and a wonderful, warm volunteer experience.
Will I receive a Festival Pass in exchange for volunteering?
Volunteers receive Byron Writers Festival passes in exchange for work.
You may attend the festival prior to and/or after your rostered shifts. If you work a full day, you will receive an alternate day’s pass in exchange.
Workshop assistants may participate in the assigned workshop but do not receive a festival ticket.
Pre-festival, Schools Days and Satellite Event volunteer work accrues hours towards various passes depending on the type and amount of work. The exchange will be clarified with confirmation of your role and roster.
Will my food and travel costs be reimbursed?
No. However, parking is free for our volunteers. Carpooling is a wonderful way to get to the site and meet fellow volunteers. Join the Facebook group for Volunteers to connect and organise: https://www.facebook.com/groups/bbwfvolunteers/
Light refreshments will be provided for volunteers each day of your rostered shifts. Please ensure you have adequate lunch, snacks and sustenance, a water bottle and are prepared for any specific dietary requirements.
Is there a uniform for volunteers?
Volunteers are provided with a Byron Writers Festival volunteer team t-shirt, which must be worn while on duty. If the weather is cold, we suggest wearing a long-sleeved shirt under your volunteer t-shirt.
If my volunteer application is unsuccessful, can I still attend the festival?
If you are not successful as a volunteer this year, you are welcome to purchase a ticket to attend. Unsuccessful applicants will be allowed to purchase a 1 x 3-Day pass at the Early Bird rate.